Here are some pointers to assist you in prioritising. It is critical to use these tips on a regular basis to help you stay focused. Each of these techniques can assist you in achieving your goal of becoming more efficient with your time.
Each of these techniques can assist you in achieving your goal of becoming more efficient with your time:
1. Take charge of your time.
Most people would be surprised if someone reached into their wallet without their permission and took the money. But how is that any different from allowing others to help themselves to your time? Take control of your time and refuse to allow others to make time commitments on your behalf without your permission. It is not selfish to avoid wasting your time on other people. Give your time freely when you want, but don’t make the mistake of undervaluing it or feeling guilty if you don’t let others waste it. Consider a recent instance when someone squandered your time. How could you have handled the situation more effectively?
2. Set priorities
Check in with yourself on a regular basis to ensure that you’re focusing on the most important things. Helping your child talk through a problem or discussing the events of the day with a spouse or friend may be more important than getting the dishes done or a load of laundry done. Priorities should not be viewed solely as tasks that must be completed. As you remind yourself to prioritise the most important tasks first, you will notice that you are letting go of tasks that did not need to be done in the first place.
3. Acquire the ability to say “no”
It’s not as if saying the word is difficult. It’s more of a sense of guilt that many women feel when they say the word. Try focusing on the important things that will be accomplished because you used that two-letter word to decline something that was not on your priority list. What are some things you should have said “no” to over the last week?
4. Safeguard your blocks
Consider your day to be a series of large blocks of time separated by natural interruptions. Keep your blocks whole where you have control by scheduling appointments and meetings and running errands at the beginning or end of a block rather than in the middle. Having an appointment in the middle of a block leaves little time at either end to work on a major project. Keeping your time blocks as large as possible gives you the impression that you have more time available.
5. Appoint delegates
There’s the dreaded “D” word. Delegating means giving someone else responsibility for a task. That means you don’t have to do the task anymore, nor do you have to remind anyone else to do it. Being able to delegate some tasks allows you to free up some of your time for tasks that only you are capable of performing. If someone else is learning to do a job, don’t be tempted to take over if they aren’t doing it correctly. You must learn that “done” may not always be “good enough.”
6. Consider purchasing time.
Time and money have an intimate relationship in which one can frequently be substituted for the other. The busier your schedule, the more rational it is to buy time by selecting goods and services that save you time. Purchasing time can be as simple as paying someone to mow your lawn or transport your children to baseball practise. What are some of the other ways you can or do buy some time?
7. Discover how to work with your biological clock.
People have a peak period of the day when their energy is at its peak and their concentration is at its peak. Determine your peak performance time of day and plan your work accordingly. When you have the option, schedule meetings and routine tasks for other times of the day. What time of day is best for you to complete a task that requires intense concentration?
8. Break down large projects into manageable chunks.
One of the causes of procrastination is that some tasks appear too difficult to begin. Learn to divide a large task into manageable chunks and then start with one you know you can handle. Often, the most difficult step in a large project is the first one. Furthermore, as you complete each individual portion of the task, you will feel a greater sense of accomplishment, which will keep you motivated until the end. Consider a major task that you have ahead of you. How could you divide it into manageable chunks?
9. Work on getting rid of procrastination.
Once you’ve admitted to yourself that you’re procrastinating, the next step is to start working on breaking this time-wasting habit. Furthermore, procrastination is a habit, a habitual way of dealing with tasks that you dislike or make you fearful of failing. When you notice yourself procrastinating, schedule a time for yourself to take the first step toward completing the task. Determine what that first step will be, and then schedule a time in the near future to begin the work.
10. Give yourself a reward
When a major task is completed or a major challenge is overcome, it is appropriate to celebrate. One of the drawbacks of a hectic lifestyle is that you may be so preoccupied that you fail to notice the completion of a significant piece of work. You simply move on to the next job without acknowledging your previous accomplishments. This failure leads to a focus on what remains undone rather than appreciating what has already been accomplished. Create a reward system for yourself that serves as a motivator to complete difficult tasks as well as an acknowledgement that you are making good use of your time. Recognize your accomplishment by rewarding yourself, whether it’s a bubble bath, two chapters in your new book, or a phone call to a friend.